Property and Housing

Administrative Assistant


Pro REA Staffing

Administrative Assistant El Cerrito CA

This is a fantastic opportunity for a driven self-starter who thrives in a collaborative and adaptable team environment, where wins are celebrated, and growth is encouraged both professionally and personally. If you’re an experienced administrative professional who loves supporting others and is seeking a role that offers skill-building opportunities in an environment that truly values your contributions, then this could be the perfect fit for you!

Realtor Alice Chan, in El Cerrito, grew up in a family of real estate investors and is passionate about helping others make sound decisions when buying or selling their homes. She provides a wealth of knowledge to her clients, going above and beyond to ensure that their transactions run smoothly—her dedication to her clients and her direct approach result in customers for life.

Does this sound like you?

You’re the person who embraces challenges with a positive attitude and enjoys being the hero behind the scenes, keeping the business and your team running smoothly. You’re confident and intelligent, and understand the importance of efficiency and effective communication.

You have a natural sense of urgency, and your organizational skills and ability to prioritize are the envy of others. Rather than feeling micromanaged, you prefer to take ownership of your work and keep your team informed. You are incredibly tech-savvy and enjoy creating, implementing, streamlining, and managing systems that drive the business forward. 

As someone who values exceptional service, you enjoy providing customer service with a high level of empathy and care. 

A little bit about the opportunity

You will proactively provide administrative support to your agent, utilizing your unique strengths to elevate their productivity. Your day-to-day responsibilities will involve efficiently managing phone and email correspondence, organizing their calendar, keeping track of invoices and expenses, and task management. 

Area of focus 

Administrative Support: You will play an essential part in continuing to build the business. You will maintain and streamline existing systems, checklists, and procedures to ensure the smooth and efficient operation of the office. You will take ownership of the contact database, nurture its growth, and use it to support your agent and hold them accountable for lead generation and follow-up  

Manage Deal Flow: You will project-manage all transactions from Listing Appointment to Close. This includes preparing your agent for listing appointments, overseeing the pre-listing prep and marketing process, scheduling showings, helping with open houses, providing seller feedback, and managing all paperwork. In addition, you will work with the transaction coordinator during the contract-to-close process

Marketing Assistance: You will coordinate marketing materials with the marketing coordinator for the agent. You will assist with marketing listings and managing the marketing calendar (farming & SOI). You will work with staging companies and photographers, write property descriptions, and manage the listing marketing checklist. You will also post various events and content on social media. In addition, you will help plan and execute various client appreciation events and contribute to newsletters. 


Applicants seeking a position as a stepping-stone into sales—this is not the job for you.

  • You know your strengths are in supporting others and have 2 or more years of experience supporting a real estate agent, team, or office in a similar capacity or you have worked in an administrative role supporting a small business owner wearing multiple hats. 

Ideally, you are familiar with or can easily master…

  • Project Management Software
  • Online calendar platforms
  • MLS
  • ShowingTime
  • DocuSign
  • CRMs
  • Google Suite, including Excel/Sheets
  • Social Media platforms 

The Details

Salary: $65,000 – $80,000 base salary commensurate with experience and an opportunity for a bonus

Benefits: PTO, holidays, and a contribution toward medical benefits

Hours: 9 am – 6 pm – M-F – with flexibility; occasional needs after hours or on weekends 

Location: In Office – El Cerrito, CA – You live within a 40-minute commute to El Cerrito. You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver’s license, and you carry insurance. 

This is a full-time, direct-hire placement with our client. Candidates that reach out to the client directly may be disqualified from consideration. If you would like more information about Pro R.E.A. Staffing and our other open positions, please visit

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Tagged as: Administrative Assistant