Pro REA Staffing
Real Estate Assistant (Local Remote) Amesbury MA
This local remote real estate executive assistant role is a fantastic opportunity for a self-starter who loves being at the center of everything, ensuring their team is focused and thriving. You’ll have a hand in every part of the business and play an integral role in it’s growth
We are looking for someone with 2 years or more of experience In a support role in the real estate industry.
We Know You
You are looking for a high level position where you can utilize your leadership skills and your ability to bring positive energy to stressful situations. You’re the person who embraces challenges and enjoys being the steady hand that keeps the business and your team running smoothly. You’re results-driven, dedicated, supportive, confident, intelligent, and understand the importance of efficiency and effective communication.
You have a natural sense of urgency, and your organizational and time-management skills are the envy of others. You prefer to take ownership of your work. And you enjoy creating, streamlining, systems that drive the business.
As someone who excels in customer service, you provide a high level of empathy and care. You are excited for the opportunity to occasionally jump in as needed for support outside of the office including showings, open houses, events, meeting affiliates, etc.
A Day In the Life
On any given day, you will focus on clearing away distractions so your agent can focus on generating new business and closing sales. Your day-to-day responsibilities will involve managing phone and email correspondence, organizing their calendar, client care, transaction management, and project management. You will also prepare your agent for initial buyer and seller consultations.
From time to time, you will need to stay late or respond to a message on the weekends. You will also occasionally jump in as needed for support outside of the office, including helping with showings, open houses, events, and meeting affiliates.
Areas of Focus
Administrative Support: You will maintain and streamline existing systems, checklists, and procedures to ensure the smooth and efficient operation of the office. You will take ownership of the contact database, nurture its growth, and use it to support your agent and hold them accountable for lead generation and follow-up.
Manage Deal Flow: You will project-manage all transactions from Listing Appointment to Close. This includes preparing your agent for listing appointments, overseeing the pre-listing prep and marketing process, scheduling showings, helping prepare for open houses, providing seller feedback, and managing all documents and contracts in Dotloop.
Buyer Management: You will help facilitate the onboarding process for new buyers and establish both on-market and off-market searches for the team’s buyer clientele. You will communicate with buyers and follow through to the closing of their transactions.
Marketing Support: You will assist with marketing initiatives and campaigns, such as preparing collateral, updating the website, and oversight of all social media platforms and client appreciation events, on behalf of your agent.
Client Care: You’ll serve as a key point of contact for buyers and sellers and guide them through the closing of the transaction. By doing the heavy lifting for them, you’ll put their minds at ease and help earn the team their referrals and 5-star reviews.
Ideally, you are familiar with or can easily master…
- Project Management Software
- CRMs & database management
- Google Suite, including Excel/Sheets
- Microsoft Suite
- Social Media platforms
- Researching real estate market activities and properties
- Preparing CMAs
Your Future Employer
This top-producing Realtor closed over 50 transactions in 2022. While many in the real estate industry are struggling, this agent’s business is growing and thriving. This agent wholeheartedly embraces personal and professional development. She prides herself on fostering a collaborative partnership with her assistant.
A NH and/or MA real estate license is required. If unlicensed, you should be willing to get licensed. You must also live under 40 minutes to Amesbury and have access to a car that you may use occasionally for work, a valid driver’s license, and carry insurance.
Salary: $50,000-60,000 base salary plus potential bonuses based on exceptional performance
Benefits: Paid time off and a monthly stipend for medical benefits can be considered
Hours: 9 – 6 or 10 – 7, 5 days per week. Flexibility as needed to accommodate the business demands. ex. help with an open house, showing, event on weekend with planning to adjust schedule.
Location: (Remote) Amesbury, MA
This is a full-time, direct-hire placement with our client. If you would like more information about Pro R.E.A. Staffing and our other open positions, please visit www.proreastaffing.com.
We are an equal-opportunity employer and value diversity at our company.