Property and Housing

Listing Coordinator


Pro REA Staffing

Listing Coordinator San Rafael CA

We are looking for a high-energy Listing Coordinator in San Rafael, CA, who is passionate about mid-century modern architecture. In this role, you will apply your strong project management skills to assist Renee Adelmann at Bay Area Modern Real Estate, the #1 Realtor for modern & mid-century modern homes sold in Marin County as well as the #1 Realtor for Homes sold in San Rafael since 2007, with bringing properties to the market.

Do you hate being trapped behind a desk? You’re in luck. This is not a boring 9-6; in this role, you will spend up to 50% of your time out in the field. If working in a fast-paced, dynamic, open-concept work environment where no two days are the same and your efforts have a true impact on people’s lives, this could be the job for you.

About You

You pick up balls before they drop – making those around you breathe a sigh of relief that you are in charge. You are solution-oriented as curveballs and unexpected challenges arise. You always maintain a client-centered, professional attitude and constantly seek to improve and implement processes that will enhance the client and team experience.

A Day In the Life 

You enjoy a job where no day is the same and you have plenty of opportunities to flex your problem-solving skills. Details never slip past you, and you consider yourself to be incredibly organized. You have excellent communication skills, both verbal and written, with exceptional etiquette and finesse. You have an aesthetic eye and can use it to assist in preparing homes for the market. For example, when you meet the photographer at a property and the home or yard is in disarray, you realize that there is no job too small and tidy up before professional photographs are taken.

Growth is on your mind and is proven by your obsessive commitment to EXCELLENCE. In addition to being hardworking and diligent, you pride yourself on your commitment to ethics and integrity

Your duties will include and are not limited to:

  • Prepare properties for listings and showings, coordinate and schedule appointments for vendors, obtain estimates, make regular in-person site visits to confirm progress, make necessary trips to local stores (hardware, nursery, other retail) to pick up necessary items, general errands including lockbox/key/sign/brochure pickup and delivery, occasionally show the property as well as prepare for and attend Open Houses, and Brokers Tours
  • Proactively communicate with clients to ensure they are well prepared and informed and liaise with the transaction coordinator and marketing team
  • Assist with database management, client outreach, and appreciation
  • Write marketing copy, upload pictures to the MLS, and order marketing flyers
  • Implement new ideas and marketing strategies
  • Manage invoices and billing and pull comps, permits, and tax records
  • Any other administrative tasks as needed
  • Learn how to be a jack-of-all-trades and step in to support Renee and the company’s success whether it’s in your job description or not

Experience: You have at least 2 years of experience working in project and vendor management. If you have been a listing coordinator on another real estate team, a design assistant, or have worked for a home staging company where your duties included vendor management and project management, it is a plus. 

Software: Ideally, you are familiar with or can easily learn Google Suite/MS Suite, Excel, CRMs, project management software, Dropbox, DocuSign, WinForms, Skyslope, and various communication tools.

Your Future Employer

Renee Adelmann is a nationally recognized, tenured real estate agent, the co-founder of Eichler for, and owner and manager of Bay Area Modern Real Estate. She has multiple positive reviews from previous clients, demonstrating that she and her team truly exceed the expectations of clients they work with and build lifelong relationships. This is a fun, progressive, and friendly group of professionals who are looking for someone like-minded to join their team. 

The Details 

Please DO NOT contact the client directly. Candidates who reach out to the client directly will be re-routed to us for screening. 

Salary: $75k-$100k commensurate with experience plus an opportunity for a bonus. (A successful candidate in this position can earn $95k-$125k, inclusive of a bonus) 

Benefits: Paid Time Off, 50% contribution of coverage through group health benefits plan, and a generous retirement plan once vested. 

Hours: Full-time, 40 hrs, (9-6) M-F with flexibility and the ability to work on Sundays 2x per month, and in trade, you will receive an alternate day off during the week.

Location: San Rafael, CA (locally Remote or in-office) You live within a 30-minute commute of San Rafael, CA, and you MUST have daily access to a personal vehicle that you can drive for work, valid driver’s license, and carry insurance.

This is a full-time, direct-hire placement with our client. If you would like more information about Pro R.E.A. Staffing and our other open positions, please visit

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 

Tagged as: Listing Coordinator