Property and Housing

Real Estate Assistant


Pro REA Staffing

Real Estate Assistant El Cerrito CA

This is an excellent opportunity for a self-starter who values a friendly, flexible team working environment where they celebrate wins, and the goal is always to be a better version of yourself. This is an ideal role for a Real Estate Assistant with 2 or more years of experience who is looking for a supportive team where their contributions are valued. 

Realtor Alice Chan, in El Cerrito, grew up in a family of real estate investors and is passionate about helping others make sound decisions when buying or selling their homes. She provides a wealth of knowledge to her clients, going above and beyond to ensure that their transactions run smoothly. Her dedication to her clients and her honest approach results in customers for life. 

Does this sound like you?

You aren’t the type of person to shy away from a challenge. You’re smart, confident, and you take pride in being able to keep calm under pressure and thrive in situations where others would struggle. Your organizational skills and ability to multi-task are unparalleled, and you prefer to “own” your job, rather than having someone micromanage your daily tasks. You enjoy keeping your team running smoothly and have a keen sense of what it means to bring joy to others. Every client is serviced with a high level of empathy and care. 


Applicants seeking a position as a stepping-stone into sales—this is not the job for you.

  • You know your strengths are in supporting others and have 2 or more years of experience supporting a real estate agent, team, or office in a similar capacity or you have worked in an administrative role supporting an entrepreneur wearing multiple hats. 
  • An active CA real estate license is preferred but not required

A little bit about the opportunity

In this role, you will provide an executive level of administrative support to your agent, leveraging your strengths. This may include but is not limited to phone and email management, calendar organization, invoice and expense tracking, task management, and holding your agent accountable for following up on leads. You will assist in planning and preparing for open houses and client events and provide a concierge level of customer service to clients. You will also schedule showings and map routes on behalf of your agent. 

Administrative Support: You will play an essential part in continuing to build the business. You will maintain and streamline existing systems, checklists, and procedures to ensure the smooth and efficient operation of the office. You will take ownership of the contact database, nurture its growth, and use it to support your agent and hold them accountable for lead generation and follow-up. 

Manage Deal Flow: You will project-manage all transactions from Listing Appointment to Close. This includes preparing your agent for listing appointments, overseeing the pre-listing prep and marketing process, scheduling showings, helping with open houses, providing seller feedback, and managing all paperwork. In addition, you will work with the transaction coordinator during the contract-to-close process

Marketing Assistance: You will coordinate marketing materials with the marketing coordinator for the agent. You will assist with marketing listings and managing the marketing calendar (farming & SOI). You will work with staging companies and photographers, write property descriptions, and manage the listing marketing checklist. You will also post various events and content on social media. In addition, you will help plan and execute various client appreciation events and contribute to newsletters. 

Ideally, you are familiar with or can easily master…

  • Project Management Software
  • Online calendar platforms
  • MLS
  • ShowingTime
  • Docusign
  • CRMs
  • Google Suite, including Excel/Sheets
  • Social Media platforms 

The Details

Salary: $65,000 – $80,000 base salary commensurate with experience and an opportunity for a bonus

Benefits: PTO, holidays, and a contribution toward medical benefits

Hours: 9 am – 6 pm – M-F – with flexibility; occasional needs after hours or on weekends 

Location: In Office – El Cerrito, CA – You live within a 40-minute commute to El Cerrito. You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver’s license, and you carry insurance. 

This is a full-time, direct-hire placement with our client. Candidates that reach out to the client directly may be disqualified from consideration. If you would like more information about Pro R.E.A. Staffing and our other open positions, please visit

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Tagged as: Real Estate Assistant