Property and Housing

Real Estate Assistant


Pro REA Staffing

Real Estate Assistant Pasadena CA

The Lin Realty Group is a successful real estate team of professionals in Pasadena, CA, thriving on innovation and strategic competition. Our client’s mission is to add tremendous value to their clients, their team members, and those in need. As such, they have been involved in several community events and charitable causes, giving back to those in need. 

A little bit about the role

This is a multi-dimensional role for someone with a real estate license and experience supporting an agent or top-producing team for two or more years. This team closes an average of 10 transactions a month.

Listing Management: You will provide a concierge level of service to clients and maintain impeccable listing management for the team. On any given day, you will prepare listing agreements, assist in coordinating incoming offers, prepare counters, and liaise with various third parties and vendors, serving as the gatekeeper. From scheduling photography and staging to maintaining showings and providing clients with agent feedback, you’ll have your hands in every part of the business. You will act as the key contact for clients and will provide them with notoriously impeccable service — time and time again. 

Transaction Management: You will manage anywhere from 10-15 escrows at any time using Skyslope, in addition to leading an overseas team of administrative professionals who are there to support you. You will oversee the contract, collecting all disclosures and required paperwork on each real estate transaction from start to finish. 

Your responsibilities include scheduling vendors, meeting with buyers and sellers to gather all necessary signatures, and ensuring all parties, including the sales agents, are advised of all timelines. In addition, you will process all disclosures from contract to close, open escrow on all listing transactions, prepare seller disclosures for upcoming listings, review and provide direction on inspection reports, and support all sales agents.

The person we are looking for

Your organizational skills and ability to multi-task are unparalleled, and you prefer to “own” your job rather than having someone micromanage your daily tasks. You belong in real estate, and in addition to being hardworking and diligent, you pride yourself on your commitment to ethics and integrity. Details are your forte, and you catch the smallest of errors. As the first point of contact for clients, you’ll be able to use your upbeat attitude and problem-solving skills as a tool to ensure each transaction runs smoothly.

Key Software Proficiency 

  • MLS, CAR contracts 
  • MS Office Suite & Dropbox 
  • Asana 
  • CRMs

The Details:

Salary: $100k – $130k depending on experience 

Benefits: Paid time-off, sick leave, health care monthly stipend

Hours: Full-time, 40+ hrs/week M-F, flexibility on weekends and evenings required

Location: Pasadena, CA

Candidates MUST live within a 10-mile commute of the 91101 zip code and MUST have their own car, a valid driver’s license, and carry insurance.

Pro R.E.A. Staffing looks forward to connecting with you! Due to the large number of applications we receive, only qualified applicants will be contacted. Thank you for understanding. 

This is a full-time, direct-hire placement with our client. If you would like more information about Pro R.E.A. Staffing and our other open positions, please visit

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Tagged as: Real Estate Assistant