Property and Housing

Real Estate Executive Assistant


Pro REA Staffing

Real Estate Executive Assistant Remote

We are looking for a skilled and driven virtual Real Estate Executive Assistant to support The Faber Real Estate Team in Marin County, CA. In this role, you will provide administrative support to the team, serving as the steady hand involved in everything the team does to provide excellent service to their growing client base. If you are looking for an opportunity where your contributions make an impact, keep reading!

Your Future Employer

The Faber Real Estate Team is ranked in the top 1% in Marin County, including the cities of San Rafael, Novato, Mill Valley, and Tiburon. They are a supportive, friendly, and ambitious group that values collaboration and emphasizes the strengths of each team member. They are known for their expertise, professionalism, and dedication to their clients. You couldn’t ask for a better employer!

We Know You

You have 2 + years of supporting a residential real estate team in the USA, and you take pride in delivering exceptional results and never settling for anything less than your best. You’re highly resourceful, with a track record of developing creative solutions, and thrive in a dynamic, fast-paced environment. As a true team player, you bring positive energy to the workplace and are always willing to lend a hand. You have a keen sense of urgency, understanding the importance of rapid response times, but never at the expense of accuracy. You double-check your work to ensure completeness and precision in every detail.

You treat others right even when no one is looking, and you appreciate working with a team of like-minded individuals. You have a PASSION for helping others achieve their life goals, and you are also passionate about your own professional and personal growth.

Day In The Life 

As the Executive Assistant to the team, your job involves a range of responsibilities. You will collaborate with other administrative professionals in the team and undertake tasks related to calendar and email management, event coordination, and travel arrangements. The team already has well-established and effective systems and processes in place.

Additional Areas Of Focus 

Client Relations: Your job entails establishing property searches across various platforms, coordinating broker tours and open houses, adhering to checklists, and collaborating with the listing manager, transaction manager, and listing agent. Additionally, you will be responsible for procuring online client reviews for the team.

Marketing Assistance: You will create marketing materials such as flyers, brochures, and postcards and implement marketing campaigns under the direction of the marketing manager. In addition, you will post content across social media platforms. 

Systems Management: You will manage and maintain the CRM on behalf of the team and be responsible for keeping files organized. You will also be responsible for keeping track of the team’s numbers and hold them accountable for following up with leads. 

Ideally, you are familiar with or can easily master…

  • MLS
  • CRMs
  • Zip Forms
  • CAR Contracts
  • Compass tools (Business Tracker) 


Computer Minimum System Requirements:

CPU: Intel or AMD processor with 64-bit support, 2 GHz or faster processor

RAM: 4 GB and above

GPU: 2GB and above


Connectivity: Minimum of 10 Mbps and up wired DSL 

(USB sticks, pocket wifi, signal-based & wireless connections are not recommended)

Salary: $1,000 – $1,800 commensurate with experience with an opportunity for a bonus. 

Benefits: Holidays, Sick Time, Contribution toward medical benefits. 

Hours: 40 hrs per week. 

Location: Remote (Office is based in Mill Valley, CA) You must be available to work between the hours of 9 am and 6 pm PST and have a dedicated work space free from distraction. 

Tagged as: Real Estate Executive Assistant