Pro REA Staffing
REMOTE Real Estate Assistant Chandler AZ
We’re searching for a sharp and detail-oriented REMOTE Real Estate Assistant for a real estate agent in Mill Valley, CA. Do you thrive in fast-paced environments and love to work independently? Are you a “people person,” with the ability to make anyone feel welcome? Then you might be the ideal candidate for this competitive role.
Ideally, we are looking for a career Real Estate Assistant with prior experience in a similar role. If you are new to the industry, you have supported a busy entrepreneur and worn multiple hats. You have an interest in learning the ropes and can catch on quickly. Applicants seeking a position as a stepping-stone into sales: this is not the job for you.
We Know You
Whether you’re speaking with a client or writing a thoughtfully-worded email, your communication skills are what set you apart. People find it easy to confide in you, and your friends often turn to you when they need a listening ear or a little advice. You are even-tempered and you pride yourself on your ability to quickly resolve conflicts. In short: you have a knack for being able to read people and make them feel comfortable.
You are incredible at keeping things organized. Maybe your books are arranged alphabetically, or perhaps your closet is color-coordinated. Either way, you enjoy keeping your life neat, clean, and manicured – just like you would keep this professional environment.
What You Can Expect
You will liaise with the transaction coordinator and oversee transactions from contract to close. As you coordinate marketing pieces for listings – including mailers and property fliers – you will simultaneously prepare for and schedule listing appointments while keeping the team informed. From scheduling photography and staging appointments to managing property improvements, you will be required to wear multiple hats and own your role.
As you liaise with title, escrow, and lenders for a smooth transaction, you will be in charge of serving as the key contact for clients and will provide a concierge-level of service.
Areas of Focus
Create Structure: You will play an essential part in continuing to build the business. You will create and or streamline systems, checklists, and procedures to ensure the smooth and efficient operation of the office and you will oversee all database management in Act and Outlook. You have extensive experience with database management and have used a wide range of software.
Support Lead Generation: You will take an active role is supporting your Agent’s lead generation efforts. This will include preparing call lists, writing thank you cards, and managing the database and “touch” programs to assist in lead generation efforts. You will also make warm calls to past clients to “check in,” and connect with your personal Sphere of Influence to generate referrals.
Manage Deal Flow: You will prepare your agent for listing appointments, organize pre-listing packages, oversee all listing management, coordinate all vendors such as the photographer and stager, upload listings to the MLS, provide client care and continuous client communication throughout the transaction process, and work with the Transaction Coordinator from Contract to Close to ensure a successful closing. You will also be responsible for maintaining social media.
Support and Serve: You will provide an executive level of administrative support to your agent to leverage them to a higher level. This may include but is not limited to phone and email management, calendar organization, task management, and lead generation support.
Key Software Proficiency
- ACT (for mailing, tracking)
- MS Office Suite (Outlook)
- CRM Programs
- Social Media Platforms
- Google Suite
Our client, James Walsh, is passionate about real estate and pays close attention to all the details, ensuring clients get the experience they deserve. He believes in teamwork. He blends extensive real estate knowledge, professionalism, honesty, and integrity into their business to benefit buyers and sellers with high-class service. In order to learn, improve, and grow, he needs a polished organizer that can help them juggle their various listings. That’s where you come in! This is an excellent opportunity for anyone with a take-charge attitude and a will to succeed.
Candidates who reach out to the client directly will be re-routed to us and may be disqualified from consideration. Pro R.E.A. Staffing looks forward to connecting with you!
Salary: A base salary of $45K – $60K plus competitive bonus structure and referral fees
Benefits: Paid vacation and possible health insurance stipend
Hours: Full-time, 40+ hrs/week M-F, some flexibility on the weekends and evenings required
Location: Remote with the ability to work PST hours of 8-5. You must have a reliable internet connection and be free from distractions in your workspace.
Pro R.E.A. Staffing looks forward to connecting with you! Due to the large number of applications we receive, only qualified applicants will be contacted. Thank you for understanding. This is a full-time, direct-hire placement with our client. If you would like more information about Pro R.E.A. Staffing and our other open positions, please visit www.proreastaffing.com.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.