Property and Housing

Virtual Real Estate Assistant


Pro REA Staffing

Virtual Real Estate Assistant Chapel Hill NC

We are seeking a virtual Real Estate Assistant who thrives in an ever-changing environment. Do you enjoy overseeing projects from beginning to end? If you excel in managing details, deadlines, and multiple projects, this job is for you.

Who you are 

You are seeking a permanent position, and you want to be a valued member of a team. You are a collaborator, a leader, and a master at executing initiatives. You are a resourceful problem solver, and you have a strong sense of urgency and commitment to leading and following through on projects. You have impeccable attention to detail, and you don’t let anything slip through the cracks. You are tech-savvy and utilize software and applications available to you. In addition, you have superior English and speaking and writing skills. 


You have at least 2 years of experience supporting a successful real estate agent in the USA, and you understand what it takes to keep busy, big-picture thinkers focused and free from distraction. By the way, if you have North Carolina real estate experience, that will be a HUGE plus!

The Opportunity 

Your role is multi-dimensional; you will support a busy real estate agent with the following. 

  • Schedule appointments, coordinate meetings, and calendars 
  • Coordinate Inspections and manage repair completion with vendors
  • Create/Implement/Oversee checklists for all Listing/Sale Contracts
  • Process and Submit transaction compliance paperwork in accordance with company policy
  • Guide clients through transactions from the time of Listing/Buyer contract through closing
  • Communicate clearly with all parties in a transaction (Clients, Agents, Lender, paralegals, inspectors, attorneys)
  • Weekly communication check-in with clients and ongoing communication with team
  • Look for and implement opportunities for improvement and efficiency
  • Coordinate inbound-outbound referrals
  • Manage, Input, and keep accurate client information in the team database
  • Provide all clients a “concierge level” of service such that they will want to give 5-star reviews
  • Assist and participate in implementing VIP and Client Appreciation Events

Software: You are tech-savvy, proficient in, or can easily learn DocuSign or any similar software, Dotloop, KW Command, Triangle MLS, Top Producer, and Brivity CRM. 

Your Future Employer 

Masha Halpern has been selling real estate since 1992. She believes in personal and professional growth and encourages her employees to utilize her top training and coaching resources and proven systems to reach their business and professional goals. With this team, you are a part of the work-family. 

The Details


Computer Minimum System Requirements:

CPU: Intel or AMD processor with 64-bit support, 2 GHz or faster processor

RAM: 8 GB and above

GPU: 2GB and above


Connectivity: Minimum of 10 Mbps and up wired DSL 

(USB sticks, pocket wifi, signal-based & wireless connections are not recommended)

Salary: $1,000 + USD/mo

Hours: 40 hrs per week. 

Location: Remote (Office is based in Chapel Hill, North Carolina) You must have a dedicated workspace free from distraction and be available from 9 am to 6 pm EST. 

This is a full-time, direct-hire placement with our client. Candidates that reach out to the client directly may be disqualified from consideration.

Tagged as: Virtual Real Estate Assistant